setting up devonthink to go with synology

On Hold Projects: Subdivided in - Work, - Personal, - Podcast. My Podcast: All the things related to publishing the next episode + marketing + scheduling guests. I’d rather have 5 active ones and get them done, than 20 active ones that are 40-60% done. I also have a SAL.Īctive Projects: Personal Projects that I am working on over the next 2 weeks. At work there is a lot of switch-tasking, so I usually have 10-15 active projects. I work as a PMM, so I have it subdivided in Admin / Webinars / Campaigns / BIG Project 1 / BIG Project 2, etc. SAL Personal: All the single actions that I want to remember to get done I have daily, weekly, monthly, quarterly and a “New Habits” SAL with reminders setup. These are my current folders: (With what I have in each one): I have 2 perspectives “Active” and “On Hold” and I quickly move projects back and forth each weekly review depending on my bandwidth for the next sprint. Now, I wildly simplified it and only keep “Active” and “On Hold” project folders for each big area of my life.

I tried going granular with each AOF as deep as “Travel”, “Family” or “SO”, but I found that it made the system cumbersome to maintain and projects would become stale. Since you are evaluating your whole system, I humbly suggest you evaluate how you approach AOF within the system. Hence why Will/Might helped me clarify my system. The only exception to that are emails/phone calls. I see the value of organizing tasks by tags (office, mac, phone, beach, etc) in order to batch process things, but from my experience VERY seldomly do I have the benefit of time to focus on a single tag/context like that. I got inspiration from this post:Ī 2 context approach to Omnifocus by Matt Henderson Other different tags such as People, Errands, etc get their own specific one. What worked for me was realizing that OF was only part of the solution and that I also needed a very clean and friendly calendar (Fantastical) and a bullet-proof reference system for Non-Actionble stuff (Devonthink in my case).įor OF I went with a minimum tag approach and only distinguish between things that I WILL do and things that I MIGHT do. I have quite a bit of personal projects and other commitments that keep me busy. Thanks for any insight and discussion you can can certainly relate to 1). My gut check is that there must be a great way to accomplish the complexity of numerous Areas of Focus using tags and custom perspectives, but I haven’t dialled it in quite yet. How have you organized these? Work vs Non-Work folder? Tags? I’m thinking about simplifying my folder structure a bit to more rely on tags I think.Ģ) For Someday/Maybe, I’ve been on the fence between a universal Someday/Maybe, and one broken into AoF categories. (various boards, volunteer organizations, family, home, hobbies, etc etc etc). Types of work (word processing, brainstorming, editing, etc)ġ) An issue I’m having is that Non-work Areas of Focus are quite numerous and with less tasks and projects per.Communications (calls, emails, people, groups, etc).Areas of Focus tags (parents with sub-tags for smaller areas of focus within those) SEE BELOW.Date tag (today, tomorrow, this week, this month, etc.) to use for planning independent of defer dates.(SAL) Miscellaneous (non-work) *I tried having a SAL for each Area of Focus, but it got annoyingįor tags, I’ve created Parent tag categories of:.Plus, how are you reviewing them? Perspectives? So, I’m looking for some discussion on best practices for organizing and. (Some things I’m implementing have always been possible, but change inspires change.) I’m in the process of re-evaluating my workflows since tags entered the mix with OF3.

Setting up devonthink to go with synology